Overall purpose of the position: Administers one or more standard subcontracts to ensure that subcontractors fully meet Company and project requirements. The incumbent at this level has experience and an increasing proficiency in the administration of subcontracts. A willingness to travel to the subcontractor's facility when necessary is required.
Education: 4-year degree in Business Administration (or related field)
Experience: 5-10 years of related work experience involving typical procurement activities, including subcontracting. A broad knowledge of subcontracting activities typical to the engineering and construction industry is required. In addition, excellent written and oral communications skills, a working knowledge of PC software packages typically associated with procurement, and an ability to effectively negotiate subcontracts is also required.
Essential Duties and Responsibilities
Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience.
Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.
Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions. Prepares and issues contracts commensurate with delegated procurement authority.
Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract. Ensures that terms and conditions will be appropriate.
Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts.
Maintains and updates subcontractors' files to include records of payment.
Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for seven years.
Serves as liaison between subcontractor and procurement personnel.
Performs other responsibilities associated with this position as may be appropriate.
MVLE is a private not-for-profit 501(c) 3 tax exempt organization, incorporated in the Commonwealth of Virginia. MVLE is CARF accredited; licensed by the State of Virginia Department of Behavioral Health and Developmental Services; an approved Ability One vendor; an authorized vendor for the Department of Rehabilitative Services and the Virginia Department of Medical Assistance Services; and a recipient of United Way funding and support. Additionally, MVLE has long established purchase of service relationships with the Community Services Boards of Arlington County, City of Alexandria, Fairfax County/ Falls Church City and Prince William County.